What we do
California event coordinators Milestone Events Group
We understand that every event is different and your planning needs are as well – let our California event coordinators help. Milestone Events Group prides itself on hundreds of 5 star reviews, flexible scheduling and decades of experience to assist you in the planning that you will need for your day to go off without a hitch.
How can we help?
Most couples haven’t had to plan a wedding before, and we know you want your wedding to be perfect. Our team makes wedding planning easy, we have this down to a science, and that’s why couples choose one of our very competitive California event coordinator options:
- Partial Planning at Milestone Managed Venues
- Partial Planning at other Wine Country Wedding Venues
- Wedding weekend/ Multi-day planning
What do we do?
All Milestone California Event Coordinator Packages include:
- Introduction to your Milestone Coordinator
- Intro call to get to know your style and preferences
- Coordinator creates online planning portal with access to vendor info
- We make suggestions for vendors within requested categories, budget, style, etc.
- Rental order created by coordinator
- Coordinator creates checklist online with timing, tasks and important details
- Wine tasting and walk through appointment date set for coordinator and client
- Prepare timeline for bride and groom to approve
- Send out approved timeline to vendors
- Prepare and review layout
- Verify vendor list with contact information
- Review wedding party and ceremony processional
- Create processional list of names and place in order
- Confirm music cue’s with bride, groom, and musicians/DJ
- Ceremony Rehearsal
- Collect items from bride and groom such as escort cards, programs, décor items
- Run rehearsal processional with officiant
- Coordinate with wedding party where they will need to be the day of and what time
- Distribute emergency contact information to bride, groom, maid of honor, best man
- Coordinate vendors upon arrival
- Set up personal items such as sign in book, escort cards, wedding favors
- Place water and sparkling wine in the bridal changing room and groom changing room
- Greet bride and bridesmaids and escort them to bridal changing room
- Welcome groom and groomsmen as they arrive ensuring bride is hidden
- Hand out personal flowers to bride, bridesmaids, flower girls, M.O.B, M.O.G
- Pin personal flowers on groomsmen, bridal party (F.O.B, F.O.G)
- Coordinate with photographer for pre-ceremony photos
- Set up ceremony items such as programs, unity candle, reserved seating signs
- Confirm the music that the ceremony musicians and/or DJ and hand cue
- Greet guests as they arrive
- Communicate with ushers/groomsmen and guide them on proper ushering (if needed)
- Schedule with catering staff to invite guests to be seated for ceremony
- Pow wow w/bride and groom on timing and give them 5-10 min. alert
- Line up bridal party for their entrance down the aisle
- Cue musicians/DJ when bridal party is ready for processional
- Gather bride, groom, bridal party and family for photos
- Ensure proper flow of cocktail hour
- Review dining table layout and instruct catering staff to light candles, etc.
- Communicate with catering staff when they may invite guests to dinner
- Assist guests to locate their table
- Line up bride, groom, and bridal party for introduction
- Cue DJ/band when bridal party is ready for introduction
- Confirm with catering captain when toasts will begin to ensure guests have beverages at all times
- Chat with guests who will be giving toasts and give them 5-10 minute alert prior
- Communicate and organize with bride and groom first dance/cake cutting
- Prevent and fix problems as they arise
- Remain easily accessible throughout the entire event
- Pack up gifts, miscellaneous ceremony/reception items into designated car
- Coordinate departure transportation
- Coordinate departure of vendors
How do we do it?
Our simple, powerful & complete set of collaborative planning tools to keep you on track include:
- Checklists & Timeline
- Style Guides & Vendors
- Wedding Website
- Guest Manager
- Seating & Space Layouts
- Calendar & Automatic Reminders
Testimonials & REviews
What people are saying
"AMAZING FROM THE VERY BEGINNING"
Want to learn more?
