Wedding Site Tours: Questions to ask

Questions to ask on your Wedding Site Tours

You’ve just gotten engaged and are excited to pick the perfect venue for your special day! You’ve looked online at dozens of venues and you’re ready to get out there and see them in person. Of course, there’s so much to think about that it’s hard to know where to start and what questions to ask when you’re at the venue. One conversation with your fiancé over dinner will set you up for making the most of your site tours.

Guest Count
Each site you see will have a maximum, and possibly minimum, guest count. To make sure that you’re using your time wisely, have the “who’s invited” conversation before you set out. Guest count can be a surprisingly challenging question. Take the time to imagine your perfect day and choose sites to tour that can accommodate your guest size plus a few more for those cousins who surprise you with their “yes”.  Knowing a little about your guest list helps, too. Keep in mind that not all venues can accommodate wheel chairs or 5-inch heels, as you walk the venue imagine your guest’s experience.

How you imagine your ceremony is another important discussion. Are you having a religious ceremony at a separate location and the reception at the venue? Do you want the sky to be your alter? See each of the ceremony areas at the venues your visiting so you can imagine this incredibly special moment. Part of the fun is imagining the bride’s entrance, so be sure and get an idea where the bridal party will be entering.

Do you imagine dining outside? Hate heat and need an indoor space with air conditioning? It’s very helpful to know what you’re both imagining as you walk through the venue and picture your first dinner together as a married couple. Don’t be shy, ask where the sweet spot for the sweetheart table is.  It’s important to consider  not only the comfort of your guests, but how close the catering kitchen is to the dining space, where restrooms are located and if there is a back-up plan for in-climate weather if you are dining outside.

Are you looking for a great dance party with a big band feeling? Have you already picked your first dance song? Rehearsed your waltz? Is the entire family in on a dance number? Make sure the venues you are visiting can host live music. Some venues can host a DJ inside only. Other venues will allow outdoor dancing that needs to end at 10:00pm. If you’re night owls, venue event hours will also help you to narrow your list and seeing the dance floor will help when you’re choreographing that first dance!  Because most Wine County Venues have a sound ordinance of 10:00pm to abide by, consider an after party location near your hotel so the fun doesn’t have to stop. PLUS, if you were worried about not serving hard liquor at a winery, you get the best of both worlds when you have an after party.

Don’t forget to ask……
How do you proceed with a hold on the venue?
What are the vendor guidelines?
How quickly does the venue book up?

A quick conversation about your visions for your wedding day will help you make the very most of all your site tours- have fun!

About the author: Milestone Events Group is Northern California’s most experienced & largest event management company providing site selection services to multiple locations throughout Sonoma County. Over the past 5 years Milestone has helped hundreds of couples simplify the venue selection process by providing clarity, predictability and ultimately confidence for clients who work with them to evaluate wineries, ranches, and other locations for their private events.

After the venue selection process is complete, Milestone is also available to help produce events in a stress reduced and highly professional manner. 


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