Event Services

Milestone Events Group recognizes that every wedding is unique and different. For that reason, we included a list of many of the items needed to plan a wedding. While it’s not a complete list of all wedding planning needs, the details below are vital to the success of your wedding.


6 weeks prior to wedding:

  • Prepare timeline for bride and groom to approve
  • Send out approved timeline to vendors
  • Prepare and review layout
  • Confirm vendor list with contact information
  • Review wedding party and ceremony processional
  • Create processional list of names and place in order
  • Confirm music cue’s with bride, groom, and musicians/DJ
  • Ceremony Rehearsal
  • Collect items from bride and groom such as escort cards, programs, décor items
  • Coordinate rehearsal processional with officiant
  • Coordinate with wedding party where they will need to be the day of and what time
  • Distribute emergency contact information to bride, groom, maid of honor, best man

Day of wedding:

  • Greet vendors upon arrival
  • Set up personal items such as sign in book, escort cards, wedding favors
  • Place water and sparkling wine in the bridal changing room and groom changing room
  • Greet bride and bridesmaids and escort them to bridal changing room
  • Greet groom and groomsmen as they arrive ensuring bride is hidden
  • Hand out personal flowers to bride, bridesmaids, flower girls, M.O.B, M.O.G
  • Pin personal flowers on groomsmen, bridal party (F.O.B, F.O.G)
  • Coordinate with photographer for pre-ceremony photos
  • Set up ceremony items such as programs, unity candle, reserved seating signs
  • Confirm the music that the ceremony musicians and/or DJ and hand cue
  • Greet guests as they arrive
  • Communicate with ushers/groomsmen and guide them on proper ushering (if needed)
  • Communicate with catering staff to invite guests to be seated for ceremony
  • Communicate w/bride and groom on timing and give them 5-10 min. alert
  • Line up bridal party for their entrance down the aisle
  • Cue musicians/DJ when bridal party is ready for processional

Post Ceremony:

  • Gather bride, groom, bridal party and family for photos
  • Ensure proper flow of cocktail hour
  • Review dining table layout and instruct catering staff to light candles, etc.
  • Communicate with catering staff when they may invite guests to dinner
  • Assist guests to locate their table
  • Line up bride, groom, and bridal party for introduction
  • Cue DJ/band when bridal party is ready for introduction
  • Communicate with catering captain when toasts will begin to ensure guests have beverages at all times
  • Communicate with guests who will be giving toasts and give them 5-10 minute alert prior
  • Communicate and organize with bride and groom first dance/cake cutting
  • Prevent and fix problems as they arise
  • Remain easily accessible throughout the entire event
  • Pack up gifts, miscellaneous ceremony/reception items into designated car
  • Coordinate departure transportation
  • Coordinate departure of vendors

Milestone Events Group offers the above coordination needs for a fee of $950. Please contact us for any questions you may have as we look forward to speaking with you.

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